How to use the Suite 200 Conference Room
The purpose of this KB is to guide users through the process and steps needed to use the Conference Room setup (Projector, Microphone, etc.)
Please do not remove any items from the conference room. If you require any accessories or additional equipment, please reach out to michael@impactdf.org for assistance.
Before you begin...
- (Optional, but highly recommended) It is best practice to book the room you are planning to use beforehand to ensure there is no scheduling conflicts. A guide for how to do this can be found HERE.
- For PC use, you may bring your own Laptop or you can reach out to michael@impactdf.org to borrow the "Conference Laptop".
Projector Setup
- Turn the Projector ON by using the White Remote and pressing the blue power button (It works best if you aim at the projector when using the remote):
(Note: it does take the projector a moment to "Warm Up" and turn on fully, so please wait a few seconds before pressing the power button again if you believe it has not turned on.) - Plug the "HDMI Receiver" Device into the HDMI Port on your Laptop/PC (The HDMI port varies per PC Model, but is usually on the right or left side of your laptop):
Make sure that the HDMI Receiver is plugged in all the way. If done properly, the device should light up BLUE.
Note: These ports tend to be a bit fragile and not much force is needed to ensure it is plugged in properly. Once plugged in, DO NOT wiggle or move the HDMI Receiver as this could damage the device.
Audio and Video (Camera) Setup
Microphone/Speaker Setup
- If you require a mic and speaker for your meeting, please use the USB Conference Speaker in the room:
Once plugged into your Laptop's USB port, it will appear as "FreeChat 101" for meetings as both a speaker and mic. - Once Successfully connected, the Mic/Speaker will have a BLUE light to indicate it is on and working. You can quickly mute the mic by pressing the microphone icon on the Mic/Speaker. If it is muted, the speaker's ring will turn RED to indicate it is muted:
Camera Setup
- If you require video input, there is a USB Camera available in the conference room as well:
Once plugged in, this device will appear as "USB Camera" on the list of available video inputs: - Once you begin your meeting, if you need to change these devices or verify the connections, this can be done from the Microsoft Teams tools at the top of the meeting window:
If you encounter any issues or if you would like assistance with preparing for your meeting, please contact michael@impactdf.org OR Submit a ticket.
Announcement: Two known issues are currently being worked on by their respective vendor support teams:
Microsoft Azure Applications: Degraded Performance due to a configuration change on Microsoft's end
In Office Network Slowness: Pulse support is conducting maintenance due to weather damages and this could cause brief slowness throughout the day.
Learn More
Microsoft Azure Applications: Degraded Performance due to a configuration change on Microsoft's end
In Office Network Slowness: Pulse support is conducting maintenance due to weather damages and this could cause brief slowness throughout the day.
Learn More
Related Articles
How to Book a Conference Room Meeting
The purpose of this KB is to describe the steps to booking a meeting in the available conference/meeting rooms. The benefit to booking a meeting ensures that your time is secured for the mentioned room and avoid conflicts with others who also wish to ...How to Add a Room Calendar to your Outlook
The purpose of this KB is to walk users through the steps of adding a room calendar to their outlook. The benefits of doing so include better visibility of the room's availability, and quick access to events when planning for meetings. How to Add a ...How to find a recorded Teams Meeting
The purpose of this KB is to help users locate recorded Teams Meetings. Using this guide you will be able to find the recording and share/download as needed. By default, Teams Meetings are stored in this location for 120 days unless downloaded or ...How to use the IDF Learning Portal
The purpose of this guide is to guide users through the steps of logging in and viewing courses in the IDF Learning Portal. If you have not been invited to the IDF Learning Portal, please contact Michael@impactdf.org or Submit a Ticket Navigate to ...How to adjust notification settings in Viva Engage
The purpose of this article is to walk users through the steps of adjusting your notification settings in Viva Engage. Impact Development Fund uses Viva Engage for pages like the "Celebrating Each Other" and "Flavors of IDF" pages. How to adjust ...