How to create a signature in Outlook

How to create a signature in Outlook

The purpose of this article is to walk users through the steps of generating a signature. Its critical to use this process to ensure compliance, professionalism and avoid issues of the signature causing issues with our Spam/Phishing filters outbound.

NEW Generating a Signature using the in house app


  1. Navigate to the "IDF Signature Generator" HERE or visit the Impact Connect site under Other Resources > Resources

  2. Fill out the information as needed (IMPORTANT: Fields not marked with "Optional" are required)


  3. Once you have filled out the information required as well as any optional information, click "Generate Link To Signature"


  4. After a few seconds you will get a pop-up notifying you that your signature is available to view/copy. Click "View Signature" to view the signature:

    IMPORTANT: If your signature fails to generate, or if you need to generate a different one, please wait 1 minute and the "Generate Link to Signature" button will become available again.

  5. After clicking "View Signature" a new window should open with the signature. Copy this and proceed to step 6:



  6. Add your copied signature to your Mailing App (Outlook Desktop [New/Classic], Outlook on the Web, etc.) by following Microsoft's Guide HERE

  7. DONE!

If you have any issues generating your signature, or if you need assistance with any of these steps. Please contact Michael@impactdf.org or Submit a Ticket.

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